Getting started with your Sprint Board
Your sprint board is the place where we manage all of the actions that we have agreed we are going to tackle this week. How many sprint board you have depends on what degree of separation you want between your professional and personal life, and between different areas of your business.
For instance, if you run your own business as a one-man band, you may well decide to have a personal backlog, business backlog and a joint sprint board, so that everything you need to do is neatly in one place.
If, however, you work with a larger team, then you might have a personal backlog board for your own life, and a sprint board for your personal stuff – and you might even share that with family members. You might also then have a business backlog board, and a business sprint board, that you share with your team.
As with most things in this system, the right answer is one that is most appropriate and best you!
Sprint Backlog List
- Sprint Backlog Action Cards: these come from your other backlog boards, and are the actions you decided you are going to try to nail this week. (NOTE: you can always drag/drop and move around actions on the board if you want to create an order of attack.)
Processing, Waiting & Completed lists
- Processing list: this list contains the cards that you’re working on at the moment. It’s sometimes useful (especially if you are busy and or have difficulties focusing) to have a column where you remind yourself of what you are actually working on at the moment, and is also very useful when you have multiple people you are working with you can see what they are working on at the moment.
- Waiting list: this list contains the cards that you are waiting on some sort of action or feedback from from other parties outside your sphere of control. As an example, if you send something off for approval or you have ordered a piece of equipment but it hasn’t been delivered yet, then you can put it onto the waiting list. This is way of parking stuff you don’t need to take action on, but you don’t want to forget about.
- Completed list: this list contains the cards you have finished working on. rather than just delete them, it’s good to move them into a completed column. Not only does that give you a sense of closure and achievement, but you can also then at the end of week look back on (and if possible celebrate!) what you’ve done, and think about any lessons that you have learned.
- Daily lists: The sprint board has a rotating system of cards named for each day, and these rotate, with the card for that day going between the sprint backlog and the processing column, and the card for the day that just finished moving all the way to the right to go back of the end of the queue. That way the cards rotate.
- Recurring items: If you have something that you do on a certain day, then you can add in as a card that stays attached to that particular day list. So if you have a marketing meeting on Tuesday, then the marketing meeting card stays in the Tuesday column and moves with it as it passes down the line, becomes active, and then gets shunted all the way over to the right again. A good example of this would be the Sunday review. Another example is the daily stand-up card, which then simply moves over to the next day for that day, rather than copy and create cards all the time
Please Note: the layout of the board that you get and these instructions are designed to help you build a firm foundation. (Think of it as the shallow end of the swimming pool.)
There are many more things we can do with this board, but whether you do them or not will depend on what you need and how far into this you want to go!